How to search the catalogue
Click on the headings below to learn more about our catalogue
How to Search the Catalogue
The simplest way to search our catalogue is to use the search box at the top of every page.
To start a search, type in the word or phrase you want to search for and click Search.
Tip – you can search for an exact phrase by using quotation marks, e.g. “Llantysilio Hall”.
Tip – you can also use an asterisk for wild card searches e.g. to see variations of Smith, replace Smith with Sm*th which will return Smeth or Smith or Smyth.
Click on more options if you want to refine or restrict your searches.
You can search for keyword or combination of words or reference number. This will return search results in a list with the records displayed in order of the most relevant first. The search covers our subject guides as well as entries on the online catalogue.
The results page will display basic information about each record and a thumbnail image where available.
Sorting and filtering results
You can sort the results list by title, date or level (i.e. collection, series or item – articles or general information pages will be listed at the top). Simply use “Sort By” in the left hand panel to select the relevant option.
Tip– You can exclude articles and pages by deselecting the option on left hand side
If your search returns more than 10 results they will be shown over multiple pages. Use the Next, End, Previous and Start and page numbers to display the different pages. You can select to view more than 10 per page.
Select ‘View Record’ to view the full description, order or view the original record or browse that particular collection.
Understanding the catalogue details
Select ‘View Record’ to view the full description, order or view the original record or browse that particular collection. You can see how the record fits in with the collection from the hierarchy box to the right of the screen.
The record has a number of different fields to tell you what the record consists of-
Title: A brief description of what the record is
Finding number: The reference number you will use to order your items when you arrive at the office
Date: The date/s of the specific record. This can be an exact date (where known) or a covering date for a series of records. Where the date is not known we use ‘n.d.’ which means no date or we use broad date ranges where the date can be estimated.
Common abbreviations include-
Less specific dates
1890s for date searches between 1890 and 1899 19th cent for date searches between 1800 and 1899 early 19th cent for date searches between 1800 and 1839 mid 19th cent for date searches between 1830 and 1869 late 19th cent for date searches between 1860 and 1899 c.1890 for date searches between 1880 and 1900 c.1890s for date searches between 1890 and 1899 c.19th cent for date searches between 1800 and 1899 pre for date searches 10 years before the specified date post for date searches 10 years after the specified date
n.d.  where the year has been inferred n.d. [?1857] where the year is probable n.d. [1850s] where the decade is certain n.d. [?1850s] where the decade is probable n.d. [19th cent] where the century is certain n.d. [?19th cent] where the century is probable
Level: This refers to the catalogue arrangement and where a specific record lies within a collection. Select ‘Browse by Hierarchy’ to see how an item fits into the collection.
Extent: the quantity of records
Common abbreviations include-
vol. volume or bound item bdle. bundle or packet of numerous documents item a single item
Format: type of record. Includes;
- Glass slide
- Printed document
Description: further detail about the item (when necessary)
Terms: key words applied to aid searching
Common abbreviations include;
NOT TO BE PRODUCED the item is not available due to its fragile condition MISSING the item is currently recorded as missing WITHDRAWN the item has been withdrawn (usually by the depositor) CURRENTLY WITHDRAWN FOR CONSERVATION the item is unavailable and is undergoing repair work PLEASE USE MICROFLM COPY a copy of the item is available to view on microfilm 100 year closure period item or collection is not available for 100 years after latest date
You will notice that some entries do not form part of a catalogue and are arranged by person, place or subject. These are known as index entries.
Index entries are brief descriptions of items as opposed to full catalogues. Our indexes provide a good starting point for searching collections where the full list is not yet online.
Where there is an image available you will see a thumbnail in the results list. Please note that very few records have a digital copy available online and you can’t see any additional digital copies if you are registered and signed in.
Where a thumbnail is available, click on the image to open it up in a larger screen.
If the image has more than one page a multi page viewer will open
We have started to create a number of pages that provide an overview of particular theme that bring together related collections. We intend to add to these themes over time and will offer a useful way to browse our collections if you prefer
Can’t find what you are looking for?
Our online catalogue includes details of a vast range of archives held at Denbighshire Archives, but at the moment only around half of our catalogued material is available to search in full on our website. For the remaining material you will need to consult paper copy catalogues in the searchroom. We regularly update and expand the records which are on the site and so it is worth revisiting.
If you still can’t find what you are looking for please contact us for advice.
You can watch this video for more details on how to use this website.